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C09-04 - ISS Information Station Specialists, Inc.Information Station Specialists, Inc. ALERT AM Emergency Advisory Radio System Single Station Quote : Estimate Proforma Invoice Number: v1 = Quit Pace:,.: Contact: Mitch White Date: 12009/02/19 $16,495.00 Agency: Beaumont Emergency Management Author: Bill Baker Yard Antenna Style (equipment in building; antenna on pole in yard) Address: 660 Orange Ave Email: 1 bill @theRAD10source.com Isolated Antenna Style (all equipment at outdoor cabinet site) City /State: Beaumont /CA $0.00 Vertical Profile Antenna System* (for yard or isolated style installations) 1 Zip Code: 92223 -2200 Number of Locations: 1 radio + 9 signs $636.00 $0.00 4 -Day Operational Battery Backup 1 $3,495.00 $3,495.00 Uninterruptible Power Supply Phone: 951.572.3228 or cell 679.5458 $0.00 ALERT AM Emergency Advisory Station includes: $525.00 $0.00 Computer Control Hardware & Software Options Options: 4 -day battery backup, Vertical Profile Workstation Audio Control (includes PC, software & factory setup) Notes: Antenna System, 9 Flashing ALERT Signs at 9 locations, $0.00 Fax: $16,795.00 turnkey installation, licensing, training, FCC study and Host Server with SignalcastlP Software Installed $5,295.00 $0.00 certification. Sign installs by city. Email: mwhite @ci.beaumont.ca.us Descriptions It t�uantit �.' = Quit Pace:,.: Amount - Standard ALERT AM Emergency Advisory Radio Station 1 $16,495.00 $16,495.00 Antenna & Backup Options Yard Antenna Style (equipment in building; antenna on pole in yard) 1 $0.00 $0.00 Isolated Antenna Style (all equipment at outdoor cabinet site) $1,995.00 $0.00 Vertical Profile Antenna System* (for yard or isolated style installations) 1 $2,495.00 $2,495.00 2 -Way Redundant Control for NX813 Digital Message Player $636.00 $0.00 4 -Day Operational Battery Backup 1 $3,495.00 $3,495.00 Uninterruptible Power Supply $625.00 $0.00 Power Loss Notification Module $525.00 $0.00 Computer Control Hardware & Software Options Workstation Audio Control (includes PC, software & factory setup) $6,995.00 $0.00 SignalcastlP Broadcast Management Software Package ** $16,795.00 $0.00 Host Server with SignalcastlP Software Installed $5,295.00 $0.00 PC Mic /Headphones (required for SignalcastlP Software) $89.00 $0.00 NX6000 Digital Message Player (one at each radio station) $3,995.00 $0.00 RAS6000 Remote Access Server (dialup control of NX6000 Player) $1,795.00 $0.00 Extended SignalcastlP Warranty (per year, after first year) $650.00 $0.00 Flashing ALERT Sign System*** Flashing ALERT Sign Panel 9 $495.00 $4,455.00 Remote Control & Power Unit (for up to 4 signs) 9 $1,995.00 $17,955.00 Page 1 of 3 Description Radio Site Services * * ** System Engineering & Planning Site Choice & Frequency Monitoring Assistance FCC License Application Services for Host Station Transmitter Site Preparation Electronics Installation Training & FCC Signal Intensity Survey Flashing ALERT Sign System Installation Computer Control Services Workstation Audio Control Installation, Training & Certification SignalcastlP Installation, Training & Certification Special Additions or Deletions (if any) State sales tax is added at 7.75% (tax code: dist. 026.33). Quantity Unit Pricey Amount 1 $1,500.00 $1,500.00 $0.00 $0.00 1 $790.00 $790.00 1 $1,500.00 $1,500.00 1 $3,500.00 $3,500.00 1 $2,900.00 $2,900.00 0 $1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 If we have not charged you State Sales Tax on this quote, please remit the State Sales Tax $4,269.09 appropriate amount of Use Tax to your state government as required. Total $59,354.09 Terms ISS prepays the ground freight to ship your system inside the 48 contiguous United States. Freight to Alaska and Hawaii bears an additional charge. The product is typically available for shipment 30 -60 days after ISS receives your order and the equipment configuration is provided. Terms are "net 30 days" to governmental entities and their agents; "check with order' for initial orders from private sector entities. Mastercard/VISA accepted for contracts under $3,500. ISS reserves the right to invoice for equipment separate from labor items. Prices are valid for 180 days from the quotation date. ISS has an automatic one -year parts -and- service warranty for the standard system and offers technical assistance via phone %mail for the life of the product at no extra charge. Workstation Audio Control hardware by Dell has a 3 -year, onsite warranty with next -day service. The software has 1 -year email support. The Audio Science sound card has a 1 -year manufacturer warranty. Upon delivery, I year ofphone support is provided by ISS (24 hours 17 days a week) technical staff for operation and troubleshooting all Work Station Audio Control hardware and software. (Note: User -end damage, including lightning strikes and other outside physical damage or misuse, is not covered on the warranty. ISS does not warrant modifications made to the product made by the customer.) Purchases are subject to the "Standard Terms and Conditions" agreement on the next page, which purchasers sign, becoming part of the contract. Nc tes installations of Vertical Profile Antenna Systems assume adequate room and no underpaving excavation work required. ** Includes Audio Management Software. — Flashing ALERT Signs are 42 "x 24" aluminum with LED beacons and custom text. Each sign must be physically wired to the RCPU for power and control. Each RCPU includes a receiver, cabinet and LED /flasher, solar- charging system and support and attachment hardware. RCPUs are powered by the sun and triggered to activate Flashing ALERT Sign beacons via your 2 -way radio system. Each RCPU can power and control up to 4 signs. Flashing ALERT Sign System installation is not included unless specified. Installation is typically done locally. * * ** Radio Site Services: ISS representatives will visit and assist in selection of transmitter location(s), and they will monitor candidate frequencies. Inquire as to whether there is a charge for this service in your area. The 10 -year FCC License Application Package includes AM frequency search, engineering study, FCC filing and FCC - required construction notification. A FCC license is required, unless you are a federal agency and will obtain the license through federal channels. The Optional FCC Temporary License is valid for 6 months to cover operation while the 10 -year is approved (or for temporary operation only) and is renewable at no charge. The cost for a temporary license is $295 ifaccompanied by a 10 -year license application or $495 ifseparate. The Transmitter Site Preparation Package includes connection of services, installation of cables, cabinets, groundplanes, conduits and excavation. The Electronics Installation Package includes installation, tuning and testing ofelectronics. The Training and FCC Signal Intensity Survey includes FCC - required signal documentation work, complete staff training and customer materials. Flashing ALERT Sign System installation is not included unless specified. Page 2 of 3 Information Station Specialists, Inc. 3368 88th Ave, Zeeland, MI 49464 -0051- 616.772.2300 - Fax 616.772.2966 - iss @theRAD10source.com - www.theRAD10source.com Standard Terms and Conditions This signed document shall be part of any purchase contract with Information Station Specialists, Inc. Orders Orders for products and services will be accepted and will be entered for implementation only when configuration information is provided to ISS. This information, if not provided by the buyer on the purchase order, is to be provided by the completion and return of special questionnaires sent to the buyer immediately after the order is received. Purchase orders are deemed incomplete and are not accepted until configuration information is received by ISS. Billing Payment terms by the buyer of ISS equipment and services (referred to as "buyer" hereafter) shall be net 30 days (maximum). Information Station Specialists, Inc, (referred to as "ISS" hereafter), reserves the right to bill for equipment at the time of delivery, and separately for labor at the time of completion. Deliveries of equipment and provision of services may be in stages and partial billing may occur as the project proceeds. ISS reserves the right to postpone or cancel field labor or subsequent equipment shipments in the event that invoices beyond 30 days are unpaid. Net 30 payment terms are exclusive of any arrangement or contract the buyer has with any other party, including his customer, if any. A 1.5% interest charge shall be levied against invoices not paid within the 30 day period, beginning on the date 30 days has elapsed, and monthly on that calendar date, thereafter. Field Labor Additional field labor required of ISS technicians due to lack of preparation on the part of the customer or his agents or contractors under his direction which shall be billable at the following formula: Cost + $95 /hour per technician in the field + S50 /hour per technician for travel, billable under separate contract. A 30 day minimum lead time is required to schedule field labor. Submittals By entering into this agreement, the buyer agrees that specifications of the equipment are acceptable to him and to his customer, if the equipment is to be resold to another party. FCC Licensing ISS cannot guarantee FCC approval of license applications in advance of the grant. Radio equipment purchased in advance of the FCC license grant is at the risk of the buyer. Components which might subsequently require return or modification is subject to billing by ISS for additional freight, labor, parts or restocking fee, payable under a separate contract. Services rendered shall be paid as billed. Interference ISS is not responsible for interference from or to: Environment: Nighttime skywave, power wires, other communications systems Other AM radio stations, TIS or commercial ..unless as a result of ISS equipment malfunction or manufacturing error. AM signal reception cannot be guaranteed at any location unless a signal test is performed in advance of the provision of equipment and services. In such a case, similar reception can be guaranteed only given the same environmental conditions and equipment configuration that were present during testing. IMPORTANT: AM Antennas Installed on /near Buildings I understand that if the AM antenna is installed within 50 feet of a building in which the AM radio equipment is installed, the ISS equipment warranty is invalid. Further, I understand that the installation of an AM antenna on or in close proximity to a building increases the likelihood of interference to telephone, computer, radio and other AN systems within the building, and that the buyer will accommodate or otherwise be responsible for rectifying any resulting interference to these systems. I acknowledge that ISS is not responsible for the preset or future f�pctioning of electronic devices that might be connected to or present in proximity to ISS- provided equipment. \ 1 g r r Signature Printed Name Title Date Page 3 of 3 Information Station Specialists, Inc. 3368 88th Ave, Zeeland, MI 49464 -0051- 616.772.2300 - Fax 616.772.2966 - iss @theRAD10source.com - www.theRAD10source.com Minutes Beaumont City Council Beaumont Redevelopment Agency Beaumont Financing Authority Beaumont Utility Authority 550 E. a Street, Beaumont, California City Council Workshop (4:00 p.m.) Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Tuesday, March 3, 2009 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at 550 E. a Street during normal business hours" WORKSHOP SESSION (This is the portion of the agenda where the city council can review documents and receive clarification on item to be heard on current or future agendas) Workshop began at 4:00 p.m. Place: Civic Center, Room 5 1) US Census 2010 2) Solar Energy Items included in the workshop session are for discussion purposes only. No action by the city council is taken at this time. This portion of the agenda is to give input and receive clarification for items on the scheduled agenda or for future agenda's. CLOSED SESSION No Action Taken Closed Session began at 5:00 p.m. Place: Civic Center Conference Room Roll Call: Mayor Fox, Mayor Pro Tem Dressel, Council Member Berg, Council Member DeForge, Council Member Gall were present. a. Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator — City Negotiator as Personnel Director Alan Kapanicas Employee Organizations and Staffing b. Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator Property Generally Located at: 1. Government Code Section 54956.8 — 0 Street & Beaumont Avenue C. Pursuant to Government Code Section 54956.9(a) - Anticipated Litigation — Conference with Legal Counsel — Existing Litigation(Govemment Code 54956.9) 1. Outdoor Media Group, Inc. vs. City of Beaumont — Case No. ED CV 03 -01461 RT SGLx 2. Peters vs. City — Case No. RIC 467388 3. Beaumont Citizens for Responsible Growth vs. City of Beaumont Case No. RIC 518058 REGULAR SESSION Regular Session began at 6:00 p.m. Place: Civic Center, Room 5 Roll Call: Mayor Fox, Mayor Pro Tern Dressel, Council Member Berg, Council Member DeForge, Council Member Gall were present. Invocation: Council Member DeForge Pledge of Allegiance: Council Member DeForge Presentation: None Adjustments to Agenda: Motion by Council Member Berg, Seconded by Council Member Dressel to add the American Recovery and Reinvestment Act of 2009 to the agenda for consideration. Vote: 5/0 ORAL AND WRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda of this meeting may do so now. The oral communications portion of the agenda is to hear public comments. Anyone wishing to speak on an item on the agenda may do so at the time the Council considers that item. All person(s) wishing to speak must fill out a `Request to Speak Form* and give it to the City Cleric at the beginning of the meeting. The forms are available on the table at the back of the room. There is a three (3) minute limit on public comments. There will be no sharing or passing of time to another person. Pastor Joe McKee — House of Gratitude Mark Emerson — House of Gratitude Carl Ralston — House of Gratitude House of Gratitude will return to do a presentation for City Council once they have been established and approved by the City. (end of April) 1. COUNCIL REPORTS (This is the portion of the agenda where the city council will present updates on city actions taken, committee assignments, and training and travel) a) Mayor Fox — Veteran's Affair update b) Mayor Pro Tern Dressel - None C) Council Member Berg — RCTC Update d) Council Member DeForge - None e) Council Member Gall — None 2. CITY MANAGER REPORTS a. Community Information Update b. Local Project Update 1) Community Recreation Center Update C. Calendar of Events 1) Second and Third Wednesday of Each Month — Story Time Cafe 2) March 14 and 15, 2009 - Baker 2 Vegas Challenge Cup Relay Run 3) March 19, 2009 — Faith and Justice Summit 4) March 27, 2009 — Redlands Bike Classic 5) April 4, 2009 Pass Area Law Enforcement Torch Run for Special Olympics 6) April 18 & 19, 2009 - Relay for Life — Sports Park 7) May 7, 2009 — State of the City (Four Season) d. Financial Update e. What's That and Rumor Control f. Report on Oral and Written Communications (City Manager) 1) Street Lighting Actions on California Avenue 3. CONSENT CALENDAR a. Approval of all Ordinances and Resolutions to be read by title only and publish by summary. b. Approval of the Minutes of the City Council Meeting February 17, 2009. C. Approval of the Warrant List for March 3, 2009. d. Adopt of Ordinance No. 948 at its second reading — An Ordinance of the City Council of the City of Beaumont, California Repealing Ordinance No. 944, An Un- Codified Ordinance Adopting the Downtown Speck Plan. e. Approval of North Sewer Rehabilitation Phase IV f. Approval of Street Improvement & Traffic Signal Installation (lot & Highland Springs) g. Approval of Proposal from Riverside Land Conservancy for Open Space. h. Award change Order for Noble Creek Bridge i. Approval of Purchase of Solar Powered Wireless Flashing Beacon. j. Approval of a one year extension of time on Tentative Tract Map Mo. 33079 (East of Orchard Heights Avenue, South of Norman Rd.) k. Approval for an Alert AM Emergency Advisory Radio System. I. Approval of the Installation of Two Barrier Gates and Bollards on Brookside west of Beaumont Avenue. Recommendation: Approval of the Consent Calendar as presented. Motion by Council Member DeForge, Seconded by council Member Dressel to approve the Consent Calendar as presented. Vote: 5/0 4. ACTION ITEMS /PUBLIC HEARINGIREQUESTS a. Amendment No. 3 to the Joint Exercise of Powers Agreement Creating the Western Riverside County Regional Conservation Authority (RCA) Recommendation: Hold a Public Hearing and Approve Amendment No. 3 to the JPA with Riverside County Regional Conservation Authority. Open Public Hearing 6:24 p.m. No Speakers Closed Public Hearing 6:24 p.m. Motion by Council Member Berg, Seconded by Council Member DeForge to approve as presented. Vote: 5/0 b. American Recovery and Reinvestment Act of 2009 Recommendation: Review the proposed programs and allow the City Manager to submit applications for the American Recovery and Reinvested Act of 2009. Staff report was given by Kyle Warsinski, Staff Planner. Motion by Council Member Berg, Seconded by Gail to authorize the City Manager to submit the application for the American Recovery and Reinvested Act of 2009. Vote: 5/0 Council Member Gall left the meeting to attend a School District Meeting at 6:26p.m. C. Homeownership Education Learning Program (HELP) Recommendation: Review the Proposed Program and Direct Staff. Staff report was given by Kyle Warsinski, Staff Planner. Speakers: Chris Sorenson John Russo No Action Taken the City Council Meeting at 7:15 p.m. Re e y Su , an Kapan s City Manager Any Person with a disability who requires accommodations in order to participate in this meeting should telephone Shelby Hanvey at 951- 769 -8520 ext. 323, at least 48 hours prior to the meeting in order to make a request for a disability - related modification or accommodation